School events policy

Aims:

To encourage the taking place of extra-curricular events within the school community which enhance all pupils’ learning experiences
To ensure that all such events are planned for and supervised in a safe and professional way

Rationale

IBSB recognizes the value of in-school, extra-curricular events such as Movie Night, on-site parties etc and wants to encourage staff to continue to plan and supervise them in the best possible way.

Modus operandi

1. Approval for an in-school event which is different from the normal taught curriculum should first be obtained from the following:

the Head of School
the relevant Head of School [i.e. Junior or Senior]
the School Office

2 . In addition to the above, the following people should then be notified:

parents[if the event takes place out of school time.] This should preferably be done by means of a letter on school headed notepaper, in English and Romanian, at least 48 hours beforehand. The letter should include a ‘permission slip’ for parents to complete and sign, and should then be collected by the teacher in charge. A copy of this letter should always be given to the School office.
teaching staff [of Jr. and/or Sr. school] through means of a notice on the staff room board, at least 48 hours before
classroom teacher [s] verbally, if a particular room[s] is to be used
students by means of a notice on the ground floor

3. The event itself should be supervised by staff not less in number than the ratio of:

Foundation 1 [staff] – 6 [students]
KS 1 1-8
KS 2 1-10
KS 3/4/5 1-10

4. There should also be a male/ female presence on the staff supervising to reflect the male/female nature of the students attending, as appropriate

5. There should be at least one Romanian speaker on the staff supervising

6. Rooms should be left in a similar state to the way in which they were found

7. A member of staff should remain with the students until the last one leaves the site