Report writing policy and guidelines

Written Reports & Parents Meetings:

  • Full reports are issued to all students in June of each academic year. These are followed up in Parent-Teacher consultation meetings.
  • Interim progress reports are issued to all students in November and followed up in Parent-Teacher consultation meetings.
  • Staff meetings before report deadlines are allocated to staff training regarding report writing and allowing some time for completion. It is anticipated that teachers will also use some of their non-teaching time to complete the reports.

 

Processing of Written Reports:

  • Subject reports are to be written by individual teachers and saved on the school system before the deadline set. Form tutors will then complete their pastoral reports, including up to date attendance figures from the registers. Senior staff will then complete a final edit and check. The relevant heads of school will then add final comments.
  • One copy of the report is to be printed off by the form tutor; this is then copied twice: first copy for filing in school office, second for individual students’ profiles; original to be distributed via pupils to parents. The original copy will be bound in the library and a front cover added.

 

Report Writing Principles:

  • See examples of latest report models [both Autumn and end of year versions] in staff handbook.
  • All reports should be completed in clear, simple, accurate English.
  • Positive comments should predominate [see further guidance in Staff INSET folder].
  • As well as being descriptive of work done, reports should highlight areas for improvement to ensure future progress. In the summer reports, specific targets in order to improve the level of achievement are required.
  • Reports should include separate grades for Effort and Achievement, as well as a National Curriculum Level [for Key Stage 3] or exam-specific level of current achievement [for GCSE and A level], and not just a percentage.
  • In Key Stage 4 and 5 in the senior school, the reports should also include target levels for the end of next academic year.
  • Reports should be personalized to the specific student and not largely copied from statement banks.